Financials

Budget management in InLoox encompasses several interrelated entities: Budget, LineItem, BudgetGroup, BudgetState, and BudgetPreset. Through the OData API, you can programmatically manage the entire financial structure of a project.

Entity Overview

Project Entities

info

These entities are always associated with a project. Use ProjectId when filtering to retrieve a specific subset.

Entity	Description
Budget	The parent budget object of a project
LineItem	Individual budget line items (benefits/expenses)
BudgetGroup	Grouping of line items
BudgetState	Status definitions for budgets

Master Data Entities

info

These entities are configured at the account level in Settings and apply to all projects.

Entity	Description
BudgetPreset	Budget presets
BudgetPresetLineItem	Line items within a budget preset
LineItemTemplate	Templates for budget line items
LineItemTemplateGroup	Assignment of templates to groups
LineItemTemplatePrice	Price definitions for line item templates

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Budget (Plan)

A budget represents a financial plan associated with a project. Each budget can contain individual entries (line items), be linked to documents, and have a defined state.

Data Model

Property	Type	Description
BudgetId	Guid (UUID)	Unique identifier of the budget (primary key).
ProjectId	Guid	Associated project.
BudgetType	int32	Budget type: 1 = Tracked Operational Expenditures (OpEx) from time tracking, 2 = Tracked Capital Expenditures (CapEx), 3 = Planned Benefits, 4 = Tracked Benefits, 5 = Planned Capital Expenditures (CapEx), 6 = Planned Operational Expenditures (OpEx) from resource planning, 7 = Planned Operational Expenditures (OpEx), 8 = Tracked Operational Expenditures (OpEx).
BudgetStateId	Guid	Current state of the budget.
ConsecutiveNumber	int32	Consecutive number.
Name	string?	Name of the budget.
BudgetDate	DateTimeOffset	Date of the budget.
BudgetContactId	Guid?	Responsible contact.
BudgetCreatedDate	DateTimeOffset	Creation date.
BudgetChangedDate	DateTimeOffset?	Date of last modification.
AmountAssets	double	Total amount.

Endpoints

List all budgets across all projects

GET/odata/Budget

Supports OData query parameters.

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Retrieve a single budget

GET/odata/Budget({key})

Parameter	Type	Required	Description
key	Guid	✅	The BudgetId.

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Create a new budget

POST/odata/Budget

Parameter	Type	Required	Description
Body	Delta<ApiBudget>	✅	JSON object with the budget properties.

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Update a budget

PATCH/odata/Budget({key})

Parameter	Type	Required	Description
key	Guid	✅	The BudgetId.
Body	Delta<ApiBudget>	✅	JSON object with the fields to update.

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Delete a budget

DELETE/odata/Budget({key})

Parameter	Type	Required	Description
key	Guid	✅	The BudgetId.

warning

Deleting a budget also removes all associated line items. This action cannot be undone.

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Invoicing

Retrieve the number of unbilled line items

GET/odata/Budget({key})/GetUnbilledLineitemsCount()

Parameter	Type	Required	Description
key	Guid	✅	The BudgetId.

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Create an invoice for all line items of the budget

GET/odata/Budget({key})/CreateInvoiceForAllLineitems()

Parameter	Type	Required	Description
key	Guid	✅	The BudgetId.

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Create an invoice for selected line items

POST/odata/Budget({key})/CreateInvoiceForSelectedLineitems

Parameter	Type	Required	Description
key	Guid	✅	The BudgetId.
Body	object	✅	JSON object with the following fields: lineItemIds (Guid[], required) — IDs of the line items to include in the invoice.

Link a document to a budget

Link a document to the budget

POST/odata/Budget({key})/AddDocumentToBudget

Parameter	Type	Required	Description
key	Guid	✅	The BudgetId.
Body	object	✅	JSON object with the following fields: documentIds (Guid[], required) — IDs of the documents to link to the budget.

Remove a document from a budget

Remove a document from the budget

POST/odata/Budget({key})/RemoveDocumentFromBudget

Parameter	Type	Required	Description
key	Guid	✅	The BudgetId.
Body	object	✅	JSON object with the following fields: documentId (Guid, required) — ID of the document to remove from the budget.

Add a line item from a template

Add a line item from a template to the budget

POST/odata/Budget({key})/AddLineItemFromTemplate

Parameter	Type	Required	Description
key	Guid	✅	The BudgetId.
Body	object	✅	JSON object with the following fields: lineItemTemplateId (Guid, required) — ID of the line item template to create from. lineItemTemplatePriceId (Guid?, optional) — ID of a specific price entry of the template. Can be omitted or set to null if no specific price is desired. lineItemTemplateGroupId (Guid, required) — ID of the line item template group.

Add a relation

Add a relation to the budget

POST/odata/Budget({key})/AddRelation

Parameter	Type	Required	Description
key	Guid	✅	The BudgetId.
Body	object	✅	JSON object with the following fields: itemId (Guid, required) — ID of the item to add as a relation to the budget.

Remove a relation

Remove a relation from the budget

POST/odata/Budget({key})/RemoveRelation

Parameter	Type	Required	Description
key	Guid	✅	The BudgetId.
Body	object	✅	JSON object with the following fields: itemId (Guid, required) — ID of the related item to remove from the budget.

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LineItem (Line Items)

A line item represents a single financial entry within a budget. Line items can be grouped, marked as billable, and linked to documents.

Data Model

Property	Type	Description
LineItemId	Guid	Primary key. Unique identifier of the line item.
BudgetId	Guid	Foreign key to the parent budget.
GroupId	Guid?	Foreign key to the budget group this line item is assigned to.
PerformedByContactId	Guid?	Contact who performed the work.
OrdinalPosition	int?	Sort order within the budget.
ConsecutiveNumber	int?	Automatically assigned consecutive number.
ShortDescription	string	Short description of the line item.
Quantity	decimal?	Number of units.
Unit	string	Unit of measure (e.g. hours, pieces).
PricePerUnit	decimal?	Primary price per unit.
SecondaryPricePerUnit	decimal?	Secondary price per unit (e.g. purchase price).
IsCustomPricePerUnit	bool	Indicates whether the price has been manually overridden.
IsBilled	bool	Whether the line item has been billed.
IsBillable	bool	Whether the line item is billable.
CreatedByContactId	Guid?	Contact who created the line item.
ChangedByContactId	Guid?	Contact who last modified the line item.
CreatedDate	DateTimeOffset?	Timestamp of line item creation.
ChangedDate	DateTimeOffset?	Timestamp of last line item modification.
ProvisionDate	DateTimeOffset?	Date of service provision.
DescriptionText	string	Description of the line item as plain text.
DescriptionHTML	string	Description of the line item as HTML.
ProjectId	Guid?	Foreign key to the associated project.
LineItemType	int	Type of line item: 0 = Manual line item, 1 = Automatic line item from a time entry, 2 = Automatic line item from a task item.

Endpoints

List line items

Returns all line items across all budgets and all projects. Supports OData query options

GET/odata/LineItem

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Retrieve a line item

Return a single line item by its ID

GET/odata/LineItem({key})

Parameter	Type	Required	Description
key	Guid	✅	The LineItemId.

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Create a line item

Create a new line item

POST/odata/LineItem

Parameter	Type	Required	Description
Body	Delta<ApiLineItem>	✅	JSON object with the line item properties.

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Update a line item

Update an existing line item

PATCH/odata/LineItem({key})

Parameter	Type	Required	Description
key	Guid	✅	The LineItemId.
Body	Delta<ApiLineItem>	✅	JSON object with the fields to update.

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Delete a line item

Delete a line item

DELETE/odata/LineItem({key})

Parameter	Type	Required	Description
key	Guid	✅	The LineItemId.

warning

Deleting a line item cannot be undone.

Actions

Copy a line item

Create a duplicate of the specified line item

POST/odata/LineItem({key})/Copy

Parameter	Type	Required	Description
key	Guid	✅	The LineItemId to copy.
Body	object	—	JSON object with the following fields: budgetId (Guid?, optional) — Target budget ID to copy into. If not specified, the line item is copied within the same budget.

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Add a document to a line item

Link a document to the line item

POST/odata/LineItem({key})/AddDocumentToLineItem

Parameter	Type	Required	Description
key	Guid	✅	The LineItemId.
Body	object	✅	JSON object with the following fields: documentIds (Guid[], required) — IDs of the documents to link to the line item.

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Remove a document from a line item

Remove a document link from the line item

POST/odata/LineItem({key})/RemoveDocumentFromLineItem

Parameter	Type	Required	Description
key	Guid	✅	The LineItemId.
Body	object	✅	JSON object with the following fields: documentId (Guid, required) — ID of the document to remove from the line item.

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Add a relation

Create a relation between the line item and another entity

POST/odata/LineItem({key})/AddRelation

Parameter	Type	Required	Description
key	Guid	✅	The LineItemId.
Body	object	✅	JSON object with the following fields: itemId (Guid, required) — ID of the item to add as a relation to the line item.

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Remove a relation

Remove a relation from the line item

POST/odata/LineItem({key})/RemoveRelation

Parameter	Type	Required	Description
key	Guid	✅	The LineItemId.
Body	object	✅	JSON object with the following fields: itemId (Guid, required) — ID of the related item to remove from the line item.

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BudgetGroup (Groups)

Groups organize line items within a budget into logical categories, e.g. cost centers.

Data Model

Property	Type	Description
BudgetGroupId	Guid	Primary key. Unique identifier of the group.
Name	string	Display name of the group.
OrdinalPosition	int	Sort position of the group within the budget.
PurchasePrice	decimal?	Aggregated purchase price of the group.
DispositionPrice	decimal?	Aggregated sales price of the group.
Visible	bool	Indicates whether the group is visible in the user interface.

Endpoints

List all budget groups

Return all budget groups

GET/odata/BudgetGroup

Supports OData query options.

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Retrieve a single budget group

Return a single budget group by its ID

GET/odata/BudgetGroup({key})

Parameter	Type	Required	Description
key	Guid	✅	The BudgetGroupId of the group to retrieve.

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Create a budget group

Create a new budget group

POST/odata/BudgetGroup

Parameter	Type	Required	Description
Body	Delta<ApiBudgetGroup>	✅	JSON object with the group properties.

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Update a budget group

Update an existing budget group

PATCH/odata/BudgetGroup({key})

Parameter	Type	Required	Description
key	Guid	✅	The BudgetGroupId of the group to update.
Body	Delta<ApiBudgetGroup>	✅	JSON object with the fields to update.

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Delete a budget group

Delete a budget group

DELETE/odata/BudgetGroup({key})

Parameter	Type	Required	Description
key	Guid	✅	The BudgetGroupId of the group to delete.

Important Notice

Deleting a budget group affects all associated budget line items, tasks, and time entries across all projects. It is therefore recommended not to delete groups but to set them to invisible (Visible: false) and retain them as legacy entries.

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BudgetState

Budget states define the workflow phases of a budget (e.g. Draft, Approved, Completed).

Data Model

Property	Type	Description
BudgetStateId	Guid	Primary key. Unique identifier of the state.
Name	string	Display name of the state.
IsHidden	bool	Indicates whether the state is hidden in the user interface.

Endpoints

List all budget states

Return all budget states

GET/odata/BudgetState

Supports OData query options.

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Create a budget state

Create a new budget state

POST/odata/BudgetState

Parameter	Type	Required	Description
Body	Delta<ApiBudgetState>	✅	JSON object with the state properties.

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Retrieve a single budget state

Return a single budget state by its ID

GET/odata/BudgetState({key})

Parameter	Type	Required	Description
key	Guid	✅	The BudgetStateId of the state to retrieve.

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Update a budget state

Update an existing budget state

PATCH/odata/BudgetState({key})

Parameter	Type	Required	Description
key	Guid	✅	The BudgetStateId of the state to update.
Body	Delta<ApiBudgetState>	✅	JSON object with the fields to update.

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Delete a budget state

Delete a budget state

DELETE/odata/BudgetState({key})

Parameter	Type	Required	Description
key	Guid	✅	The BudgetStateId of the state to delete.

warning

Deleting a budget state affects all budgets across all projects that use this state. It is therefore recommended not to delete a state but to set it to hidden (IsHidden: true) and retain it as a legacy entry.

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BudgetPreset (Budget Presets)

Budget presets store reusable budget configurations that can be applied to projects. Presets can be loaded into a project to quickly set up a complete budget structure.

Data Model

Property	Type	Description
PresetId	Guid	Primary key. Unique identifier of the budget preset.
PresetType	int	Type of the preset.
Name	string	Display name of the preset.
PresetDate	DateTimeOffset	Date of the preset.
AmountAssets	decimal?	Total amount.
IsGlobal	bool	Indicates whether the preset is globally available.

Endpoints

List all budget presets

Return all budget presets

GET/odata/BudgetPreset

Supports OData query options.

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Retrieve a single budget preset

Return a single budget preset by its ID

GET/odata/BudgetPreset({key})

Parameter	Type	Required	Description
key	Guid	✅	The PresetId of the preset to retrieve.

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Create a budget preset

Create a new budget preset

POST/odata/BudgetPreset

Parameter	Type	Required	Description
Body	Delta<ApiBudgetPreset>	✅	JSON object with the preset properties.

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Update a budget preset

Update an existing budget preset

PATCH/odata/BudgetPreset({key})

Parameter	Type	Required	Description
key	Guid	✅	The PresetId of the preset to update.

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Delete a budget preset

Delete a budget preset

DELETE/odata/BudgetPreset({key})

Parameter	Type	Required	Description
key	Guid	✅	The PresetId of the preset to delete.

warning

Deleting a budget preset also removes all associated preset line items (BudgetPresetLineItem). This action cannot be undone.

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Actions

Load a preset into a project

Load a budget preset and apply it to a project

POST/odata/BudgetPreset({key})/LoadTemplateForProject

Parameter	Type	Required	Description
key	Guid	✅	The PresetId of the preset to load.
Body	object	✅	JSON object with the following fields: projectId (Guid, required) — ID of the project to apply the preset to.

Save a budget as a preset

Save the current budget configuration as a reusable preset

POST/odata/BudgetPreset/SaveTemplateForBudget

Parameter	Type	Required	Description
Body	object	✅	JSON object with the following fields: budgetId (Guid, required) — ID of the existing budget to save as a preset template. name (string, required) — Name for the new budget preset.

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BudgetPresetLineItem (Preset Line Items)

Preset line items define the individual budget line items within a budget preset. Each line item contains default values for quantity, unit, price, and billing status that are applied when loading the preset into a project.

Data Model

Property	Type	Description
PresetLineItemId	Guid (UUID)	Unique identifier of the preset line item.
PresetId	Guid	Associated budget preset.
GroupId	Guid	Associated budget group.
PerformedByContactId	Guid?	Contact who performs the work.
OrdinalPosition	int32	Sort position within the preset.
ConsecutiveNumber	int32	Automatically assigned consecutive number.
ShortDescription	string	Short description of the line item.
Quantity	double	Default quantity.
Unit	string	Unit of measure (e.g. hours, pieces).
PricePerUnit	double	Primary price per unit.
SecondaryPricePerUnit	double	Secondary price per unit (e.g. purchase price).
IsBilled	bool	Whether the line item is marked as billed.
IsBillable	bool	Whether the line item is billable.
ProvisionDate	DateTimeOffset?	Service provision date.
DescriptionText	string	Description as plain text.
DescriptionHTML	string	Description as HTML.

Endpoints

List preset line items

Retrieve all preset line items

GET/odata/BudgetPresetLineItem

Supports OData query options.

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Retrieve a preset line item

Retrieve a single preset line item by its ID

GET/odata/BudgetPresetLineItem({key})

Parameter	Type	Required	Description
key	Guid	✅	The PresetLineItemId of the line item to retrieve.

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Create a preset line item

Create a new preset line item

POST/odata/BudgetPresetLineItem

Parameter	Type	Required	Description
Body	Delta<ApiBudgetPresetLineItem>	✅	JSON object with the line item properties.

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Update a preset line item

Update an existing preset line item

PATCH/odata/BudgetPresetLineItem({key})

Parameter	Type	Required	Description
key	Guid	✅	The PresetLineItemId of the line item to update.

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Delete a preset line item

Delete a preset line item

DELETE/odata/BudgetPresetLineItem({key})

Parameter	Type	Required	Description
key	Guid	✅	The PresetLineItemId of the line item to delete.

warning

Deleting a preset line item cannot be undone.

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LineItemTemplate (Line Item Templates)

Line item templates provide reusable line item configurations that can be added to budgets. Templates can be organized into groups and have multiple price entries.

Data Model

Property	Type	Description
LineItemTemplateId	Guid (UUID)	Unique identifier of the line item template.
Name	string?	Name of the template.
ShortDescription	string?	Short description.
LongDescription	string?	Detailed description.
Quantity	double	Default quantity.

Endpoints

List line item templates

Retrieve all line item templates. Supports OData query options

GET/odata/LineItemTemplate

Create a line item template

Create a new line item template

POST/odata/LineItemTemplate

Parameter	Type	Required	Description
Body	Delta<ApiLineItemTemplate>	✅	JSON object with the template properties.

Retrieve a line item template

Retrieve a single line item template by its ID

GET/odata/LineItemTemplate({key})

Parameter	Type	Required	Description
key	Guid	✅	The LineItemTemplateId of the template to retrieve.

Update a line item template

Update an existing line item template

PATCH/odata/LineItemTemplate({key})

Parameter	Type	Required	Description
key	Guid	✅	The LineItemTemplateId of the template to update.
Body	Delta<ApiLineItemTemplate>	✅	JSON object with the fields to update.

Delete a line item template

Delete a line item template

DELETE/odata/LineItemTemplate({key})

Parameter	Type	Required	Description
key	Guid	✅	The LineItemTemplateId of the template to delete.

warning

Deleting a line item template cannot be undone.

Actions

Add a group

Assign the template to a budget group

POST/odata/LineItemTemplate({key})/AddGroup

Parameter	Type	Required	Description
key	Guid	✅	The LineItemTemplateId.
Body	object	✅	JSON object with the following fields: groupId (Guid, required) — ID of the budget group to assign the template to.

Remove a group

Remove the template from a budget group

POST/odata/LineItemTemplate({key})/RemoveGroup

Parameter	Type	Required	Description
key	Guid	✅	The LineItemTemplateId.
Body	object	✅	JSON object with the following fields: groupId (Guid, required) — ID of the budget group to remove the template from.

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LineItemTemplateGroup (Template Groups)

Template groups represent the assignment between line item templates and budget groups. This entity is read-only.

note

Use the AddGroup and RemoveGroup actions of the LineItemTemplate entity to manage group assignments.

Data Model

Property	Type	Description
LineItemTemplateGroupId	Guid	Unique identifier of the template-group assignment.
LineItemTemplateId	Guid	Associated line item template.
GroupId	Guid	Associated budget group.

Endpoints

List template-group assignments

Retrieve all template-group assignments

GET/odata/LineItemTemplateGroup

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LineItemTemplatePrice (Template Prices)

Template prices define unit-based prices for a line item template. Each price entry contains a unit with the respective purchase and sales price per unit. Templates can have multiple price entries for different units.

Data Model

Property	Type	Description
LineItemTemplatePriceId	Guid	Unique identifier of the price entry.
LineItemTemplateId	Guid	Associated line item template.
Unit	string	Unit of measure (e.g. hours, pieces).
PurchasePricePerUnit	decimal?	Purchase price per unit.
DispositionPricePerUnit	decimal?	Sales price per unit.

Endpoints

List template prices

Retrieve all template prices

GET/odata/LineItemTemplatePrice

Supports OData query options.

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Retrieve a template price

Retrieve a single template price by its ID

GET/odata/LineItemTemplatePrice({key})

Parameter	Type	Required	Description
key	Guid	✅	The LineItemTemplatePriceId of the price to retrieve.

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Create a template price

Create a new template price

POST/odata/LineItemTemplatePrice

Parameter	Type	Required	Description
Body	Delta<ApiLineItemTemplatePrice>	✅	JSON object with the price properties.

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Update a template price

Update an existing template price

PATCH/odata/LineItemTemplatePrice({key})

Parameter	Type	Required	Description
key	Guid	✅	The LineItemTemplatePriceId of the price to update.
Body	Delta<ApiLineItemTemplatePrice>	✅	JSON object with the fields to update.

Delete a template price

Delete a template price

DELETE/odata/LineItemTemplatePrice({key})

Parameter	Type	Required	Description
key	Guid	✅	The LineItemTemplatePriceId of the price to delete.

warning

Deleting a template price cannot be undone.

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