39 posts tagged with "type:improvement"

The multi-project timeline now supports additional filters. You can filter projects by category and division, in addition to the existing filters for time frame, status, favorites, and managers.

This makes it easier to focus on specific project groups and get a clearer overview of your portfolio.

Word, Excel, and PowerPoint documents now open directly in the corresponding local app — without requiring local OneDrive synchronization. This applies to both cloud and self-hosted installations.

For all other file types, the project folder must still be synchronized locally with Microsoft OneDrive.

The project search in the global search now also searches through project comments. When you search for a term, InLoox will return matching comments from projects alongside other results.

This makes it easier to find discussions, decisions, and context that were captured in project comments without having to open individual projects.

Two improvements for collaborators on project tasks:

• Workplace and task list visibility: Tasks where you are listed as a collaborator now automatically appear in your Workplace under My Tasks and in the global task list. A Collaborator column is available to identify these tasks at a glance.
• Activity tracking: Adding or removing collaborators is now recorded in the change history of the task and on the project's Manage page — for greater transparency in collaboration.

Note: You need at least the Read tasks permission to use these features.

The Time Tracking section in the task side panel now also displays all time entries linked to the task. This gives you an immediate overview of how much time has been tracked — without having to switch to the time tracking view.

You can now select multiple items for bulk editing in two additional views:

• Kanban board: Hold Ctrl or Shift and click on task cards to select them. Selected cards are highlighted with a blue border. A command bar at the bottom of the screen shows available actions such as delete, mark as complete, set status, assign a resource, or edit custom fields.

• Time tracking calendar: Select multiple time entries in the calendar view to duplicate them to the next week, track them on a project, or delete them.

InLoox for Outlook now supports time tracking from calendar appointments for both Microsoft Exchange Online and Microsoft Exchange Server (Self-Hosted).

With Exchange Online, browse and track appointments directly from the Time tab in the add-in. With Exchange Server, open a calendar appointment in Microsoft Outlook, launch the InLoox add-in, and track the appointment from there.

When saving a template with a name that already exists, InLoox now shows a Name already exists confirmation dialog. You can choose to Overwrite the existing template or Cancel to keep it unchanged. This prevents accidental overwrites of existing templates.

The workload view now allows you to include completed tasks in the calculation. Using the new Done Tasks toggle, you can define whether finished tasks should be considered in workload calculations. This makes it possible to analyze workload retrospectively — for example, to review how team capacity was distributed over the past week.

Custom colors are now available in conditional formatting. In addition to the predefined color options, you can now select "Custom" which opens a full color picker. There, you can define colors using RGB, Hex, or HSL values, or simply choose your desired shade using the integrated color picker.

This allows you, for example, to apply precise brand-compliant colors (CI colors) — for maximum flexibility in visually designing your project and task lists.

With InLoox 26.2, project-wide dashboards now include a refresh button. With a single click, all data is updated while preserving the current filter settings within the widgets. This allows you to work across projects, make changes in between, and then quickly bring your dashboard up to date — without the need to reapply filters.

If a delay is shown for a summary activity in the Gantt chart (indicated by the hourglass icon), clicking on it will now take you directly to the deepest child element causing the delay.

This means you no longer need to manually search for the source of a delay in complex project plans — you are taken straight to the relevant planning element.

The views for people and time entries now include quick grouping options, allowing you to structure and analyze your data with just a few clicks:

People list:

• Company
• Department
• Location
• Company > Department

Time list:

• Performed by
• Group
• Billable
• Performed by > Group

These predefined quick groupings provide a fast and convenient way to get started. You can still use the Advanced Mode to group by any columns and create custom analyses.

With InLoox 26.1, the workload view has been further enhanced. In addition to Team / Resource / Task, the following columns are now displayed by default:

• Capacity — available working hours (e.g., 40 hours per week)
• Allocation — working hours already scheduled
• Availability — working hours still available

New Navigation Features​

• Switch between absolute values (hours) and a relative percentage view
• Centralized level selector to switch the view between Teams & Departments, People, Projects, or Tasks & Appointments

This makes it easy to move all resources to the desired level of detail at once — especially helpful for larger-scale resource planning. The utilization view now provides a fast and reliable forecast of how much capacity will still be available over the coming months.

The workplace has been further optimized with this release. New enhancements include:

• New "Start" column: Displays the start date of a task directly in the overview.
• Inline editing of start and due dates: Dates can now be adjusted directly without having to open the task in full.
• Direct tracking of stopwatch time: When using the stopwatch, an additional button is now available to track the recorded time immediately.
• Simplified filter selection: In the top-right corner, you can now switch only between "Today" (including overdue tasks) and "Upcoming", providing a clearer structure for day-to-day work.

Notifications are now also sent when the start or end date of a task changes.

When attaching existing documents to a task, a new document list is now available. This extended dialog can display all available document columns, offers filtering and sorting options, and allows you to browse through folder structures. This makes it much easier to locate and select the right document quickly and accurately.

In the yearly and monthly views, the calendar week (CW) is now displayed in addition to the date. This means CW information is available in almost all zoom levels (except for the multi-year view).

The contact selection when adding people to a project has been enhanced. In addition to searching by name, you can now also search specifically by email address. This is particularly useful when inviting external participants and only the company domain is known. This enables you to find the right contacts more quickly, even without knowing their exact name.

You can now move entire folders in projects. Changes are automatically synchronized to SharePoint, FileStore etc. (if linked).

• Select open vs. done tasks: When creating time entries, you can now instantly see which tasks are open and which are already done. Open tasks are displayed at the top, making it quicker to find the right assignment.
• Toggle: Show tasks from others: By default, only your own tasks are shown when assigning a time entry. This makes the list clearer and speeds up the process. If needed, you can use a toggle to show tasks of other team members.

• New column "Duration (work days)": In addition to the column "Duration (hours)", the new column "Duration (work days)" is now available in time tracking. This gives you more flexibility in how effort is displayed and reported.

The Gantt print function now offers more flexibility and information:

• Print only selected rows: You no longer have to print the entire plan – simply select the rows you need and print just those.
• All columns available: All columns are now available for printing, including custom fields (previously only selected columns were available).
• New "Header and Footer" option: When enabled, the printout will also include the project name, print date, name of the person who printed it, and the page number.

New Options for Activity Labels in the Gantt Plan​

In the Gantt view, you can now flexibly decide where the labels of your planning elements should appear. Choose to display them either to the left or right of the activity bar – or hide the labels completely if you prefer a clean, minimalistic view.

In the global task list, the context menu (three dots to the right of the task name) now includes more actions.

Previously, you could create a new task, mark the selected task as done, or delete it. The following options have now been added:

• Duplicate task: Creates an exact copy of the task.
• Go to project: Jumps directly to the project manage page.
• Go to project tasks: Opens the project's tasks in the Kanban board.

The global search field at the top of InLoox is now even more convenient: when you click into the search box, you'll not only see the regular search results but also a list of your last viewed projects. This lets you quickly return to the projects you worked on most recently, without having to search through the entire project list.

When booking calendar appointments or mails to projects in the Track section, the view is now much clearer thanks to two new toggles that let you focus on what matters:

• Show Tracked Items: Hide previously tracked times to avoid overly long, cluttered lists.
• Show Completed Projects: Hide completed projects to focus on current, active ones.

The Resource Utilization view is now even clearer thanks to a new color scheme. Depending on the utilization level, items are color-coded so you can instantly see where capacity is tight or has been exceeded:

• Green: up to 100%
• Yellow: over 100% to 150%
• Red: over 150% to 200%
• Purple: over 200%

Also new: Absences are now displayed directly in the utilization view with an icon. An exclamation mark indicates when people are booked for a task despite being absent – helping you quickly spot potential conflicts and make adjustments.

The data for this is based on non-working days that are either:

• defined for certain calendars in the Account Settings (e.g., public holidays), or
• set individually in the People section (e.g., personal vacation days).

The project number is now shown alongside the project name which avoids potential confusion with projects that have identical or similar names.

Would you like to create a project-specific report? From now on, you no longer have to switch to the separate Reports section – you can conveniently do this right inside the project.

Using a new button located in the top right corner of the project, you can set up your report as usual. The step of selecting the project is no longer necessary – the report automatically refers to the current project.

With InLoox 12.2, you can now print your Gantt charts in A0 format. This way, even extensive project plans are available in maximum size – perfect for large-scale projects and project walls.

As you know, you can create snapshots of your Gantt plan to capture the current state. From now on, you can assign custom names to these snapshots to better track what changes each version might include.

Simply double-click the name, enter your preferred title, and you're done!

Would you like to define your working hours even more precisely? From now on, you can configure the working time calendar down to the exact minute – previously, this was only possible in 30-minute increments. Simply click the relevant time bar. In the Edit Working Time window, you can manually enter the start and end times to the minute.

The "Changes" tab in projects has been significantly improved. InLoox now captures even more details in the change history, including modifications to custom fields, deleted elements, document uploads, changes to archive status, and approvals or rejections of project requests. This results in a much more complete log of all project activities and decisions. Additionally, when approving or rejecting a project request, a comment with a note is now automatically created.

In global lists such as the global task list, the filter function has been enhanced with a search bar inside the column filters. This is especially helpful when dealing with a large number of entries: Instead of endlessly scrolling through long lists, you can now search for specific terms and select multiple values quickly and easily. This helps you get to the right results faster.

By the way: You no longer need to switch to advanced mode to use this filter. Simply hover over the column header in simple mode, and the familiar filter icon will appear.

When assigning resources to a task, InLoox now shows project members first – clearly separated from "All People". This makes selection much easier, as you can immediately see who is already part of the project.

You can now find list names via the Global Search. This means the search function now covers even more element types – perfect for quickly accessing important checklists without any detours.

The "Linked Items" feature has been expanded to include lists. For example, you can now link a task to a list and jump directly to it. This is especially useful when a task is based on or complemented by a list. It helps you keep all relevant information in view and improves clarity in your day-to-day project work.

You can now jump directly from the global task list or time tracking list to the related project. The respective project column is now clickable and takes you straight to the project detail page with a single click. This eliminates unnecessary steps and gets you to where you want to work faster.

InLoox notifies you when a task falls outside the timeframe of its assigned activity, for example, if the task's end date has been manually extended and goes beyond the end of the activity. A corresponding warning appears directly within the task.

This deviation is now also visible in the Workplace and in the Kanban card: an orange warning triangle appears next to the due date, making scheduling conflicts immediately noticeable.

Previously, tasks removed from the Gantt plan were only unlinked from the timeline – but remained listed in the task overview.

With InLoox 12, you now have more control: When removing tasks from the Gantt view, InLoox will ask whether you want to remove the task from the plan only or delete it entirely from the project. If the checkbox is selected, the task will be permanently deleted – no need to manually clean up the task list afterward.

This option also applies when deleting an activity that contains tasks. You can choose whether only the activity should be removed, or whether the related tasks should be deleted as well.

You may have already noticed it: In various areas of the InLoox Web App, you'll now find a small video icon.

Behind it are short, easy-to-follow tutorial videos that explain key features exactly where you need them – perfect for a quick introduction or a targeted refresher. The video library is continuously being expanded. All tutorials are also available in our Learning Center.

Already an expert? If you no longer need the video tutorials, you can simply turn them off. Just click on your profile picture and select "Disable all video tutorials".