Time Tracking
Time tracking (time logging, time recording) in InLoox supports various use cases: recording time spent on project-related tasks, documenting activities, and tracking working hours for later billing. You can access time tracking both within a specific project and from the global view. In both views, you can create new time tracking entries and edit existing ones.
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The global time tracking view shows all time tracking entries across all projects you have access to. Click Time in the left menu to open the global time tracking list. You can switch between two views:
- Calendar — create time entries directly in a calendar interface. If you have integrated Microsoft 365, you can also display and track Outlook calendar appointments.
- List — customizable with filtering, sorting, and grouping by columns in Advanced mode
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The project time tracking view shows only the time entries for the open project. Navigate to Projects → open a project → click the Time tab.
To book time entries, you must first define your working hours in the settings. By default, InLoox assumes 8 hours per day. Administrator rights are required.
You also set how many days retroactively a time entry may be posted. If this period is exceeded, the user receives a notification message.
To access Time and see and edit time entries, you need at least the following permissions (as global user permission, division permission, or role-based permission):
- Read own time entries — to access Time and see your own time entries
- Edit own time entries — to create time entries and edit your own entries after creation
Optional permissions for broader access:
- Read time entries — to see all time entries of all users in your account
- Edit time entries — to edit all time entries of all users in your account
- Allow backdating in time recording — to backdate time entries within the period defined in Account Settings
See Permissions for details.
Standard Groupings
In the list view of the global time tracking, the following standard groupings are available:
- Performed By
- Group (billing group)
- Billable
- Performed By > Group
Select None to remove an existing grouping. For individual groupings, activate the Advanced Mode and drag columns into the grouping area. See Group, Filter, and Sort List Views for details.
Customize the Time List
The global time tracking list is a standard list view in InLoox. For details on customizing it, see:
- Group, Filter, and Sort List Views — Grouping, filtering, advanced filter builder, and sorting
- Add Columns to List Views — Add or remove columns
- Save List View — Save views, share them with others, and manage saved views
- Conditional Formats — Highlight data with color rules
- Export List View to Excel — Download the current view as an Excel file