Icon Legend

InLoox uses icons throughout the interface to keep views compact and easy to scan. This page collects the icons you encounter across the InLoox Web App and the mobile app, grouped by where they appear, together with a short explanation of what each one means.

info

The same icon can carry a slightly different meaning depending on the context. The explanation below describes its most common use.

Main Navigation

The icons in the left navigation bar open the main areas of InLoox.

Icon	Name	Where it appears	Meaning
	House	Navigation bar	Workplace — your personal start page
	Rectangle history	Navigation bar	Projects — the project list
	Circle check	Navigation bar	Tasks — your personal cross-project task view
	Folder	Navigation bar	Documents — cross-project document view
	Hourglass	Navigation bar	Time — time tracking entries
	Arrows turn to dots	Navigation bar	Track — tracked emails and items
	Address book	Navigation bar	People (contacts)
	Building	Navigation bar	Organizations (companies and clients)
	Street view	Navigation bar	Workload — utilization view
	List tree	Navigation bar	Portfolios
	Chart pie	Navigation bar	Dashboards
	File invoice	Navigation bar	Reports
	Book open	Navigation bar	Knowledge base

Settings

These icons head the sections of the InLoox settings.

Icon	Name	Where it appears	Meaning
	Circle user	Settings	Personal settings (profile)
	Globe	Settings	Account settings (account-wide options)
	User shield	Settings	Permissions administration
	Buildings	Settings	Organization settings
	Address book	Settings	Clients
	Bell ring	Settings	Notification settings
	Folder check	Settings	Document settings (storage and approval)
	Grid 2 plus	Settings	Custom fields
	Sparkles	Settings	InLoox AI settings; general marker for AI features
	Circle nodes	Settings	Integrations and contact synchronization
	Shooting star	Settings	Changelog — what's new in InLoox
	Lightbulb	Settings	About InLoox (license report and version info)
	Plug	Settings	Integrations and connectors
	Server	Settings	Server-related settings (Self-Hosted)
	Lock open	Settings	Unlock or release a locked setting or item
	Retweet	Settings	Synchronization and exchange of data

Project Tabs

Inside a project, each tab is represented by its own icon.

Icon	Name	Where it appears	Meaning
	Sliders	Project	Manage tab — project master data and management
	Circle check	Project	Tasks tab (Kanban board)
	Diagram project	Project	Mind maps tab
	Folder open	Project	Documents tab
	Triangle exclamation	Project	Risks tab; elsewhere a warning
	List check	Project	Lists tab (task lists)
	Clock	Project	Time tab (time entries); elsewhere timestamps
	Chart Gantt	Project	Planning tab (Gantt chart)
	Coins	Project	Budgets tab (financials)
	Chart pie	Project	Dashboard tab

General Actions

These icons appear throughout InLoox on toolbars, rows, and cards.

Icon	Name	Where it appears	Meaning
	Plus	Everywhere	Add or create a new item
	Pen	Everywhere	Edit the selected item
	Fancy pen	Projects	Edit or compose (for example comments and descriptions)
	Trash can	Everywhere	Delete the selected item
	Copy	Lists, editors	Copy or duplicate
	Paste	Lists, editors	Paste from clipboard
	Floppy disk	Dialogs, editors	Save changes
	X mark	Dialogs, chips, panels	Close, cancel, or remove
	Check	Everywhere	Confirm, done, or completed state
	Double check	Lists	Confirm or complete all (bulk confirmation)
	Magnifying glass	Toolbars	Search
	Magnifier plus	Gantt, mind maps, resources	Zoom in
	Magnifier minus	Gantt, mind maps, resources	Zoom out
	Filter	Lists, resources	Filter the current view
	Filter with X	List headers	Clear all filters
	Line columns	List headers	Choose columns (field chooser)
	Diagram successor	List headers	Group by this column
	Graduation cap	List context menus	Toggle advanced (expert) mode with extra columns and options
	Fill drip	Lists	Conditional formatting (color rules)
	Rotating arrows	Toolbars	Refresh or reload the view
	Rotate left	Editors, Gantt	Undo
	Rotate right	Editors, Gantt	Redo
	Download	Documents, reports	Download
	Upload	Documents	Upload
	Cloud download	Reports, mobile documents	Download from the cloud
	Printer	Lists, knowledge base	Print the current view or page
	File export	Reports	Export
	Ellipsis	Rows, cards, trees	More options (context menu)
	Vertical ellipsis	Rows, cards, trees	More options (context menu)
	Bars	Knowledge base	Menu or drag handle
	Grip dots	Lists, panels	Drag handle for reordering
	Angle / chevron	Everywhere	Navigate, expand or collapse, previous or next
	Arrow	Everywhere	Navigate back or forward; move an item
	Arrow to edge	Panels, Gantt	Collapse or expand a side panel; jump to start or end
	Arrow to dotted line	Lists, settings	Move or insert an item to top or bottom
	Arrow down wide short	Lists	Sort
	Arrow out of square	Lists, links	Open in a new window or tab
	Arrow up right	Links	Open or go to a linked item
	Expand arrows	Panels	Maximize or full screen
	Arrow from bracket	User menu	Sign out
	Link	Tasks, documents, knowledge base	Create a link
	Broken link	Tasks, documents, knowledge base	Remove a link
	Lock	Lists, fields	The item or field is locked or read-only
	Star	Toolbars	Mark as favorite
	Thumbtack	Gantt, panels	Pin an item or panel
	Crossed-out eye	Lists	Hide an element
	Gear	Toolbars	Settings or configuration
	Info circle	Everywhere	Additional information or hint
	Exclamation	Everywhere	Warning or error
	Spinner	Everywhere	Loading in progress
	Dashed circle	Detail panels	Empty state — no item selected or found
	Input pipe	Folder trees, document list	Rename
	Folder tree	Folder trees	Move to another folder
	Swap arrows	Knowledge base	Move a page
	Merge	User menu	Import from Microsoft Planner
	Clapperboard	Help	Show or hide help videos
	Question	Toolbars	Help for the current view

Dates, Time & People

Icon	Name	Where it appears	Meaning
	Calendar	Everywhere	Date or date picker
	Calendar day	Resources	Day view or a specific date
	Calendar check	Mobile app	Appointments
	Clock	Everywhere	Time, timestamps, time entries
	Hourglass	Time tracking, navigation bar	Duration, effort, or time section
	Repeat	Mobile app	Recurring appointment
	User	Everywhere	A single person or contact
	Users	Everywhere	Team or multiple people
	User plus	Tasks, resources	Add or assign a person
	User circle	Top bar	Your user account menu
	User with tie	Notifications	Project manager or responsible person
	User with magnifier	Notifications	Look up or find a contact
	Building with user	Notifications	Contact of an organization
	Address card	Contacts	Contact details card
	Key	Organizations	The user can sign in (identity or invitation accepted)
	Sitemap	Workload	Organizational structure and departments

Projects, Tasks & Planning

Icons used in the Gantt chart, task views, and project management.

Icon	Name	Where it appears	Meaning
	Gem	Gantt, project management	Milestone; also marks Enterprise-only features
	Wide rectangle	Gantt	Planning element shown as a bar (activity)
	Kanban chart	Tasks	Kanban board view
	List check	Tasks	Task list or checklist view
	Diagram next	Gantt	Successor dependency
	Diagram previous	Gantt	Predecessor dependency
	Nested diagram	Projects	Nested hierarchy (for example sub-elements)
	Indent	Gantt	Demote an element in the hierarchy
	Outdent	Gantt	Promote an element in the hierarchy
	Left-right arrows	Gantt	Move or resize horizontally
	Arrows to line	Gantt	Fit the timeline to the view
	Camera	Gantt toolbar	Create a snapshot (baseline) of the plan
	Mouse pointer	Mind maps	Selection mode
	Group	Lists, mind maps	Group elements
	Ungroup	Lists, mind maps	Ungroup elements
	Flag	Tasks	Priority or flag marker
	Tag	Projects, reports	Label or tag
	Layer group	Mobile app, projects	Grouping or layers
	Square	Projects	Shape or status placeholder (for example an unchecked state)
	Slash	Projects	"None" or disabled option
	Archive box	Projects	Archive a project or item
	Shield	Projects, settings	Permissions or protection
	Dollar sign	Budgets	Costs or billable amounts
	Money sack	Budgets	Budget totals
	Bank note	Mobile app, detail panels	Budgets section
	Numbered circle	Time and track task pane	Step marker (1, 2, 3, and so on)
	Circle B	Time and track task pane	Marker for tracked appointments

Communication, Documents & Tracking

Icon	Name	Where it appears	Meaning
	Envelope	Track, contacts	Email
	Inbox	Track	All emails or inbox
	Speech bubble	Tasks, projects	Comments or chat
	Paper plane	Chat assistant	Send message
	Paperclip	Tasks, emails	Attachments
	File	Documents, knowledge base	Document or page
	File lines	Documents, knowledge base	Document with text content
	File contract	Shared dialogs	Contract or terms document
	Laptop with file	Documents	Open a document in the desktop application
	Arrow up to arc	Documents	Replace a document (upload a new version)
	Bullhorn	Notifications	Announcement or broadcast notification
	Bell	Tasks, projects	Notifications on
	Muted bell	Tasks, projects	Notifications off

Knowledge Base Editor

Icons in the text formatting toolbar of the knowledge base editor.

Icon	Name	Where it appears	Meaning
	Heading	Knowledge base editor	Insert a heading
	Bold	Knowledge base editor	Bold text
	Italic	Knowledge base editor	Italic text
	Strikethrough	Knowledge base editor	Strikethrough text
	Bullet list	Knowledge base editor	Insert a bullet list
	Numbered list	Knowledge base editor	Insert a numbered list
	Quote	Knowledge base editor	Block quote
	Code	Knowledge base editor	Code block or embed
	Table	Knowledge base editor	Insert a table
	Table columns	Knowledge base editor	Column layout
	Image	Knowledge base editor	Insert an image
	Minus	Knowledge base editor	Horizontal divider

AI

Icon	Name	Where it appears	Meaning
	Sparkles	Everywhere	InLoox AI feature
	Magic wand	AI dropdowns	Generate with AI
	Message plus	AI dropdown	AI: append to description
	Message check	AI dropdown	AI: apply or replace text

Connection, Sync & System Status

Icon	Name	Where it appears	Meaning
	Microsoft logo	Sign-in, integrations	Microsoft 365 sign-in or integration
	Database	Dashboards	Data source
	Globe	Settings, resources	Web or global scope
	Bar chart	Dashboards	Chart type
	Line chart	Dashboards	Chart type

Detail Panel Sections

These icons head the collapsible sections in the right-hand detail panels (task, project, and so on).

Icon	Name	Where it appears	Meaning
	Align left	Detail panel	Description section
	List check	Detail panel	Checklist or subtasks section
	Calendar	Detail panel	Dates section
	Hourglass	Detail panel	Effort or time section
	Bank note	Detail panel	Budget section
	Link	Detail panel	Linked items section
	Flag	Detail panel	Priority or status section
	Shapes	Detail panel	Custom fields section
	Text size	Detail panel	Text fields section
	File	Detail panel	Documents section
	List	Detail panel	List section
	Sitemap	Detail panel	Structure or hierarchy section
	Share	Detail panel	Sharing section
	Palette	Detail panel	Appearance or color section
	Bubble chart	Detail panel	Evaluation section
	Briefcase	Detail panel	Project or work data section
	Info circle	Detail panel	Information section