Financials - Project Expenses and Benefits at a Glance

The project financials are used to record planned and actual expenses and benefits — covering cost planning, budget management, and financial tracking of your projects.

You can find Financials within each project:

Budget Overview Dashboard

The standard dashboard Budget Overview is available in the InLoox dashboards. Existing customers can download this dashboard as a template and import it into InLoox.

InLoox automatically generates planned and tracked expenses when you record estimated effort in project tasks and log actual time spent via time tracking. You can manually adjust individual entries in the generated items as needed.

Automatically Created Expense Types

InLoox distinguishes between the following automatically created expenses:

• Expense (Plan, Resources): Based on the effort estimates of project tasks. If a task has an estimated effort of, for example, 3 hours, the calculated amount (effort × purchase price of the budget group) is displayed under Expense (Plan, Resources).
• Expense (Actual, Time Tracking): Based on tracked time entries in the project. All time tracking entries created with or without a task reference in the project are used for the calculation.

Operational Expenditures vs. Capital Expenditures

In addition to automatically created plans, you can create manual expense plans. Expenses are categorized into Operational Expenditures (OpEx) and Capital Expenditures (CapEx):

• Expense (Plan, Resources) (OpEx, Planning): All costs that InLoox calculates automatically from the effort estimates and the group costs of the tasks.
• Expected Operational Expenditures (OpEx): All costs that you create manually in InLoox Financials, such as external development services or consulting fees.
• Expected Capital Expenditures (CapEx): All costs that you create manually in InLoox Financials, such as the cost of a new printer, machinery, or the vehicle fleet.

Expected Benefits vs. Tracked Benefits

You can offset expenses with expected and tracked benefits. These benefits are created manually.

• Expected Benefits: This plan represents all the benefits you anticipate generating within the project context. You enter all details manually.
• Tracked Benefits: This plan represents all the benefits you have already generated in the project context that can be billed if necessary. You enter all details manually.