Conditions

Conditions are optional. They restrict a rule so it only runs in specific cases. Each condition compares a field with an operator and — for most operators — a value.

You can add several conditions. All of them must be true for the rule to run (logical AND).

For how to add conditions in the editor, see Creating a rule.

Operators

The same operators are available in every area. Whether a value input appears depends on the operator.

Operator	Meaning	Needs a value?
Equals	The field exactly matches the value.	Yes
Not equals	The field does not match the value.	Yes
Contains	The field contains the value.	Yes
Does not contain	The field does not contain the value.	Yes
Is empty	The field has no value.	No
Is not empty	The field has any value.	No
Greater than	The field is greater than the value.	Yes
Less than	The field is less than the value.	Yes
Starts with	The field begins with the value.	Yes
Ends with	The field ends with the value.	Yes

Before-change operators

These six operators compare a field's value as it was before the change that triggered the rule. They let you react to how a value changed — for example, only run when the status changed away from a specific value.

Operator	Meaning	Needs a value?
Before change equals	The previous value exactly matched the value.	Yes
Before change not equals	The previous value did not match the value.	Yes
Before change contains	The previous value contained the value.	Yes
Before change does not contain	The previous value did not contain the value.	Yes
Before change is empty	The field had no value before the change.	No
Before change is not empty	The field had any value before the change.	No

Only available with the "…updated" trigger

The before-change operators appear in the operator list only when the rule's trigger is the …updated trigger of its area (for example Task item updated or Project updated). They are not available for …status changed, …marked as done, or any other trigger.

Condition fields

The fields you can check depend on the area. The Type determines the value editor (text, number, date, yes/no, or a selection).

Person and list fields

Person fields such as Created by, Changed by, Performed by, Manager, or Customer are compared as display names, not as email addresses or IDs. Fields that can hold several entries — Team, Categories, Contributors — contain all entries as one text. Use Contains (or Is empty / Is not empty) for these instead of Equals. For person-name fields, text comparisons are case-insensitive. For example, max mustermann and Max Mustermann match.

Tasks

Field	Type
Task	Text
Description (Task)	Text
Task Status (Name)	Selection or text (typed status name)
Assigned to (Name)	Selection
Project name	Text
Division name	Text
Effort (Task) Hours	Number
Booked time (hours)	Number
Task Completed	Yes/No
Start	Date
Due Date	Date
Contributors	Text
Created by	Text
Changed by	Text
Created on	Date

Projects

Field	Type
Project name	Text
Project number	Text
Project status	Text
Division	Text
Start date	Date
End date	Date
Is archived	Yes/No
Is request	Yes/No
Risk score	Number
Size score	Number
Value score	Number
Customer	Text
Manager	Text
Team	Text
Categories	Text

Budgets

Field	Type
Budget name	Text
Budget type	Selection
Budget date	Date
Amount	Number
Consecutive number	Number

Documents

Field	Type
File name	Text
File type	Text
Folder path	Text
State	Text
Created by	Text
Changed by	Text
Created on	Date
Modified on	Date

Time entries

Field	Type
Name	Text
Description	Text
Start	Date
End	Date
Duration in minutes	Number
Billable	Yes/No
Billed	Yes/No
Performed by	Text
Created by	Text
Changed by	Text
Project name	Text

Planning

Field	Type
Name	Text
WBS code	Text
Progress	Number
Start	Date
End	Date
Is milestone	Yes/No
Is grouping	Yes/No
Duration in hours	Number
Work amount in hours	Number

Line items

Field	Type
Description	Text
Quantity	Number
Unit	Text
Price per unit	Number
Amount	Number
Is billed	Yes/No
Is billable	Yes/No
Group	Text

Risks

Field	Type
Name	Text
Description	Text
Likelihood	Number
Impact	Number
Score	Number

People

Field	Type
Name	Text
First name	Text
Last name	Text
Display name	Text
Company	Text
Email	Text
Phone	Text
Mobile	Text
Position	Text
Department	Text
Street	Text
ZIP code	Text
City	Text
Country	Text

Organizations

Field	Type
Name	Text
Customer number	Text
Street	Text
ZIP code	Text
City	Text
State	Text
Country	Text
Domain	Text

See also Triggers and Actions.